Job Title
Workplace Support Coordinator
Business Area
Core
Our Core Teams rise to the challenges of running a fast-moving, quick-growing global business. They’re the backbone of our corporate structure. They make sure we work effectively - and efficiently. And above all, they create a supportive and inclusive home for some of the most talented people on the planet.
Location
London
This is where the Third Bridge story began. One of our larger offices, our London home is based in the heart of East London near the famous Spitalfields Market - well known for its amazing selection of food. We're spoilt for choice with local pubs and restaurants, which the team regularly visit together. And with great access to transport links, it’s the perfect destination for a team spread across the globe to collaborate under one roof.
Company Description
Third Bridge is a market-leading investment research firm. We provide integrated solutions for the world’s top investors and business leaders to help them make smarter and faster decisions. No other company in the world provides the same holistic investment offering: our superpower is the combination of human insights and unique investor-led content with a global expert network. We serve over 1,000 investment firms, offering clients 24/7 coverage through our team of 1,300 employees located across ten offices.
Job Description
What will you do?
Looking after the day-to-day smooth running of our London office, the Workplace Support Coordinator will be an integral member of Third Bridge’s Workplace Support team. We are looking for someone who will relish the daily challenges of the department, who can follow and maintain processes and procedures in order to keep the office running smoothly, and who isn’t afraid to roll up their sleeves.
The main responsibilities of this role will cover but are not limited to -
- Ensuring the office is being run as per the highest standards - neat and tidy, and free of any hazards.
- Complying with and maintaining processes and protocols set in place for the smooth operation of the office.
- Maintaining the stock levels of food, stationary and supplies. Ordering and organising the supplies delivered.
- Conducting daily, weekly and monthly health and safety audits, making sure everything is as it is supposed to be.
- Being the go to person for the employees to come to, and staying on top of any requests/tickets that come in for efficient resolution.
- Building and maintaining good relationships with the building management team, contractors, vendors and staff members.
- Meeting and greeting the guests, making them feel welcome.
- Maintaining the security of the office, with access to the security systems in place.
- Assisting with organisation of events and socials.
- Handling meeting room and desk bookings, ensuring swift resolution of any clashes.
Qualifications
- Experience with office coordination, health and safety, and facilities
- Highly organised with a keen eye for detail
- The ability to establish strong relationships with suppliers and colleagues
- Ability to learn quickly and muck in where needed
- A proven ability to work in an extremely fast-paced environment
- Excellent written and verbal communication
- Ability to make decisions quickly and sort complex, competing priorities
- Ability to keep calm in the face of fast change or urgent demands
- Ability to interact with senior executives and all levels of the organisation
- An understanding of confidentiality issues and the use of discretion
- A smart, professional appearance and can-do attitude
Additional Information
How will I be rewarded?
We truly care about our people so in return for your work, you’ll get:
25 days annual leave plus bank holidays, rising to 28 days after 2 years of service
Summer Fridays - finish early during the summer months to make the most of the weather
Mental and Professional Wellness:
Modern Health – 6 counselling and 6 coaching sessions per year
Talk Therapy sessions
Employee Assistance Programme (EAP) sessions
2 paid charity days each year
2 personal days per year to use for events such as moving house, your birthday or life admin
Free breakfast and snacks in the office
Private Medical Insurance - up to family cover
Pension contributions increasing with tenure
Personal annual learning and development budget
Female mentorship program
Employee affinity groups including ESG, Environment, Mental Health, Diversity & Inclusion and Women at Third Bridge
Life insurance - x4 base salary
The successful candidate must, by the start of the employment, have permission to work in the country they are applying.
We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway and we will be happy to consider your application.